Registration
Dragon Haven Samhain 2023
(October 27th-29th)
Information and RSVP
Hello Dragon Haven Family!
With the passing of the equinox, We have celebrated another full turn of the wheel and now, at Samhain, we are entering our 3rd year as a family, tribe and community. To say we have grown, would be an understatement. Watching this community blossom and evolve has been an amazing honor and we look forward to what the new year has in store!
Our Samhain event will be held from October 27th-29th. Check In will run Friday from Noon to 7pm and Saturday from 9am to 5pm. Please make every effort to be there during that time frame. If it is not possible to make it during that window, please email registration@dragonhaventn.org. Please keep in mind, when you arrive outside of check-in times, you are taking our most active and hard working members away from the festivities to come check YOU in specifically. We are asking for a $10.00 dollar donation from each adult that is attending, due at check in. This is to help build the shower house for the community to use. If finances are tight, we still very much want you to come. Please reach out so we can handle it discreetly. We’ve all been there, and we don’t want it to keep you from coming out to the Gathering.
Our festivities start on Friday. At 5pm we have our Fire Spinning Safety Class. This class is MANDATORY if you would like to fire spin.
At 8pm, We will have a simplified version of our Fireside Chat, followed immediately by our Bards and drumming.
Saturday Morning, get that campfire coffee going (or visit the patio for a k-cup) because our schedule is jam packed and everything starts bright and early.
At 10am we have several things starting up:
Our Vendor Village opens. We has an awesome assortment of vendors lined up for you all so keep an eye out for our “vendor spotlight” posts on our facebook page closer to the event. We’re also doing a raffle again which always has awesome prizes supplied by our incredibly talented vendors. So make sure you get in on that!
The Druid High Seat information meeting is also at 10am. This is to give information to anyone who would like to partake or learn more about the High Seat that will be taking place at 9pm Saturday Evening up at the cabin.
Our Wickerman build ALSO starts at 10am so anyone physically able please come help with that. This will take several hours to complete but as always, many hands makes lighter work- the more people we have assisting, the faster and easier this will go.
At 11am, we have our teen activity in the Food Tent.
At Noon, we have our kids crafts in the Nest. The Lovely Deb will be directing our older hatchlings in making corn cob dollies, while our younger (and less dexterous) hatchlings will be decorating trick or treat bags.
At 1pm, we have an amazing class, Intentional Drumming with Eric Olson. I know so many people, myself included, who are SO EXCITED for this class. So bring your drums (or see if Eric has any left to buy), and raise that energy!
At 2pm, get ready to release the chaos *cough* I mean CHILDREN for our Trick-or-Treating relay. If any adults would like to volunteer to help facilitate this by bringing a bag of candy and sitting at a station please email info@dragonhaventn.org. The kids always love it and they come away like bandits.
At 3pm, we have our Witches Dance! Yay! If you’d like to participate, please be IN COSTUME WITH MAKEUP ON and READY TO GO promptly at 3. If you’d like to partake in that please practice at home as we won’t have a TON of time for rehearsal.
At 4:30 please bring your Potluck contribution down to the food tent as we will be starting our feast at 5. Dragon Haven, as a whole, has been trying to get away from paper plates and disposable silverware. So please bring a mess kit. If you do not have one, we do sell them for $5 at check in and on the pot luck line. All money from that, as well as from everything else, goes towards our shower house (Seriously, guys- we’re so close I can practically feel the water washing off the Litha glitter already!).
At 6:30, we have our ritual and the burning of our massive 25-30 ft Wickerman! Our firetribe is planning an amazing one this year. Please see below on ways to help out with that.
Immediately following the ritual we will have our raffle drawing as well as drumming and dancing in the circle, which will last the rest of the night and most likely into the early hours of the morning.
And finally at 9pm, we have our Druid’s High Seat at the cabin.
Sunday is for breakdown and anyone who is camping on Saturday night is expected to be there to help with that.
Throughout the event, our Library will be open for you to peruse. The Library hours are Friday 6:30pm-7:30pm, Saturday 9am-11am and 4:30pm-6pm, and Sunday (for returns only) 9am-10am. Please don’t forget to bring back any library books you’ve checked out.
KEEP IN MIND- This event is our most popular event of the entire year We WILL have an event cap- so if you’re planning on attending our event please make sure you (and all adult members of your party) get those responses in as soon as possible. Our form will close on at midnight on Monday, October 23rd OR when we reach our event cap- whichever comes first.
We officially reached our camping cap for Samhain in just about 12 hours! While this is AMAZING for our community, I know there are some of you who missed it! We are still accepting RSVPs for attendance for the event, so come out for the day or check out one of the local hotels or campgrounds!
Additionally, if someone cancels or a site reopens for any reason, I will post that information on our facebook page closer to the event.
If you believe a member of your camping party has reserved the spot for your group please email registration@dragonhaventn.org to confirm, but you STILL need to fill out your own form and waiver for the event itself.
Quick note on campsite assignments- WE DO NOT ACCEPT REQUESTS FOR CAMPSITE PLACEMENTS OR CHANGES. OUR CAMPSITES ARE ASSIGNED BASED ON THE SIZE OF YOUR PARTY AND THE OTHERS ATTENDING THE EVENT. In order to make sure the campsite assigned to you is appropriate, please make sure you include all of the requested information on the form. When indicating your tent sizes, please use the tent size indicated on the package, NOT how many people actually fit in the tent. We may not be able accommodate your tent if it is not the size you indicate on the form.
Over the course of the next few weeks we will have MANY work days available for those who would like to help out with the wickerman build, carving out more campsites, as well as many other tasks that need to be completed before the event. Please check our calendar for those dates and times.
Can’t wait to see you all there!
-The Dragon Haven Tribe
Form- https://forms.gle/yHEVLcXCuoaXGH1x5
Schedule- https://tinyurl.com/DHSamhainSchedule2023